Offsite document storage companies use state-of-the-art safety measures and reduce your chances of suffering from accidental damage, be it spills, tears or any other accidental incidents.
The protection of your files is a top priority with offsite document storage companies and your privacy is never compromised. The documents management system offers high levels of security over confidential information. You no longer have to think about clearing out space for your newest employee if you store files and documents off site.Īnother important reason to consider document management systems is security. The amount of space you'll save is one of the reasons to look at storing your documents off-site. If you prefer offsite, on-premise or cloud-based storage, making your data more secure is the key. We must not forget that data is the backbone of every enterprise and needs to be managed with due care and attention. In this new and digital era, data management in the form of physical records is therefore only possible with the aid of a secure storage system and digitization services for documents. For those desperately searching for a permanent solution to this must opt for offsite document storage companies. The documents management system is the only viable and fruitful approach that guarantees hundred percent data protection, adequate workspace, accelerated operating efficiency and enhanced productivity, along with a total guarantee of lower cost of document management. A fire prevention inspection is carried out regularly, in order to achieve a satisfactory standard in fire safety.Ĭontact us for a competitive quote or more information on how our document storage solutions will benefit your business.For modern-day businesses and corporations, the growing pile of physical records is a real-time problem. The service includes patrols and escorts when requested and armed response 24 hours a day. The Document Warehouse is protected by a security company which is linked to a 24 hour control room. Unauthorised access – Only individuals that have been authorised by our customers and our security-cleared personnel have access. In addition, all facilities are patrolled on a 24-hour basis and have a direct link to the security company’s control room. Theft – Multiple physical deterrents have been installed. Only with your written authorisation will we proceed to eliminate these files.įire – Our fire prevention facilities include pumps, tanks, sprinklers, hydrants, hose reels, hand held extinguishers and dense smoke detectors which are connected via control panels to our security office. Prior to this date, you will be provided with a printout of all the files flagged to be destroyed. Any movement of files is recorded and a monthly statement is available upon request which lists all activity, revealing all movement.Įach box is allocated a destruction date according to the laws that govern them and our customers’ requirements. Regular reports are sent to our customers detailing all the archived files.
The Benefits of Our Document Archiving Services Details of each file are captured on our secure database, according to your company’s requirements. Documents are systematically filed, either by TDW staff or your employees (under our direction) and placed in specially designed storage boxes for safe keeping. The Document Warehouse specialises in providing organised and secure document storage archiving solutions so that you have more time to concentrate on your core business. By law, publicly traded companies are required to retain records over a specified period of time and without a document archiving system in place paperwork can become overwhelming and uncontrollable. As a thriving business you can’t afford to misplace or lose essential documentation. Document storage is a vital part of effective document management.
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